I have been doing a lot of the same over the past couple weeks - importing paper files that were somehow missed during our big transition into the new Odyssey system. Since I am not in any specific department (criminal, civil, probate, traffic, etc.) I have the time to go through these documents with the Court Operations Supervisor.
The court staff, particularly judges, have been very thankful to have me, especially since this is such a tedious but highly important task. I have determined the root cause of the error that did not allow these thousands of court cases to import correctly into the Odyssey system - these cases are all ones with post-judgement documents or exhibits in the file. There are pictures included in files like these, stored in a standard JPEG format. The JPEG format confused the Odyssey system and it kicked back all of these cases. Now it is just a matter of individually uploading these files to their proper cases. The batch transfer of court cases that happened in June apparently did not recognize the JPEG format, so the files must be done individually.
Unfortunately, there is no more efficient way to do this. I am constantly looking for ways to improve efficiency, but it turns out that I must upload these files one-by-one. Thankfully the uploading process is a quick one. I have been doing this for the past week and will likely finish this project by Wednesday of this week.
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